+91 9848000298

DIN eKYC Filing

Form DIR-3 KYC for Directors

A director identification number (DIN) is a unique identifying number assigned to a person who wishes to become a director or is already a director of a corporation. DIN is obtained by submitting an application in eForm DIR-3, which was originally intended to be a one-time process for anyone wishing to become a director of one or more companies.

However, as a result of an amendment to MCA’s register, all directors with DIN are now required to submit their KYC details in e-Form DIR 3 KYC every year.

Purpose of the Form DIR-3 KYC

As mentioned above, Every director shall inform all the companies in which he/ she is a director, of the DIN allotted to him/her in Form DIR-3B within 30 days of the receipt of intimation of approval of DIN. Similarly, the Secretary and Manager of a company shall inform the company of their Income-tax Permanent Account Number (PAN). The company needs to further information about the DIN of the directors to the Registrar in Form DIR-3C within 15 days of receiving the intimation.

The process to file DIR 3 KYC Form

  1. Step 1- Download the form
    The first and most important step is to obtain a copy of the DIR-3 KYC form from the MCA’s website. The DIR 3 KYC form is attached for your reference.
  2. Step 2- Fill in the DIN details
    The DIN must be filled in on the KYC form if the status is ‘Approved.’
    Directors who have had their DIN deactivated due to non-submission of the KYC Form can reactivate their DIN by filling out the form after the statutory due date and paying late filing fees.
  3. Step 3- Fill out the DIR- 3 KYC Form with the required information
    The applicant must enter his own first and last name, as well as his father’s first and last name. There are a few things to keep in mind: The director must give his name as it appears on his PAN card.
    The address provided in the form will be verified against the PAN database.
    Acronyms, single alphabets, and short forms are not permitted.
  4. Step 4- PAN verification
    Verification of the Permanent Account Number (PAN) is required. A director must first input his PAN, after which he must click the ‘Verify income-tax PAN’ button. The system next checks the director’s information using the PAN card number.
  5. Step 5- Update contact details and verify OTP
    A director must update his contact information by providing his phone number and e-mail address, both of which must be validated using an OTP.
    When a director inputs these contact details, he must verify them using an OTP by selecting the ‘Generate OTP’ button once they have been submitted. OTPs are issued to both the mobile number and the email address separately. Only directors who are not Indian citizens are permitted to use country codes other than +91/91/0.
    It should be remembered that an OTP can be issued to the telephone number and email address up to 10 times per day and twice every 30 minutes against one form.
  6. Step 6- Authentication of e-Form
    The e-Form must be validated, which means it must be digitally signed by a Chartered Accountant/Cost Accountant or a Company Secretary who is licensed to practice their profession. The provision of the practicing professional’s information, as well as their digital signature, is a critical responsibility that cannot be overlooked. After thorough proofreading, click the ‘Submit’ button.
  7. Step 7- Fill in the DIN details
    The DIN must be filled in on the KYC form if the status is ‘Approved.’
    Directors who have had their DIN deactivated due to non-submission of the KYC Form can reactivate their DIN by filling out the form after the statutory due date and paying late filing fees.
  8. Step 7- SRN Generation
    When the e-Form DIR-3 KYC is successfully submitted, an SRN is produced and assigned to the user for future MCA correspondence.
  9. Step 8- Email communication
    On his personal email ID, the applicant will receive an email acknowledging receipt of the form. Once the email of approval is received, filing eForm DIR-3 KYC is complete..
  10. Step 9 Things to keep in mind while filing e-Form DIR-3 KYC
    When filling out this e-form, the director must provide their phone number and email address. A One-Time-Password will be used to verify this information (OTP) This e-Form will require directors to utilize their digital signatures.

Form DIR-3 KYC for Directors

E form Purpose of form Timeline Last Date to File Remark
DIR-3 KYC KYC of Directors Annual Compliance 30th Sept 2022 Every individual who holds DIN as of 31st March 2022 and who has not filed DIR 3 KYC form previously or there is a change in email id and mobile number.
DIR-3 KYC Web KYC of Directors Annual Compliance 30th Sept 2022 Every individual who has previously filed form DIR-3 KYC and there is no change in email id and mobile number.

Documents Required to File DIR 3 KYC form

  1. Details of Nationality
  2. Details of citizenship like gender, date of birth, etc.
  3. Permanent Account Number (PAN)
  4. Passport (compulsory when DIN holder is of foreign nationality)
  5. Driving License
  6. Aadhaar card
  7. Personal Mobile and Email ID
  8. Proof of Residential address.
  9. Voters Identity card
  10. To file the form, he used his digital signature.
  11. CA, CS, or Cost Accountants who are currently practicing the professional attestation of the above-mentioned documents. In the event of foreign nationals, an attestation by a defined authorized person is required.
  12. A declaration signed by them (applicant/director) and attested by CA, CS, or Cost Accountants in good standing.

Procedure to File Form DIR-3 KYC WEB

  • The applicant needs to log in to the MCA portal with valid credentials. After login, click on the MCA service option and then select DIN services. From the list of services, select the DIR-3 KYC Web option.
  • On the new page, Provide the DIN details, mobile number, and email ID that are preloaded will display on the page.
  • By clicking on the Send OTP option, an OTP will be redirected to the applicant’s mobile number and Mail ID. Furnish the OTP to verify.
  • Pre-loaded details of the DIN Holder will display, check all the details, and click on submit button.
  • A zero rupee challan and SRN will be generated if the form is filed on or before 30th September.